Finance Assistant / Team Administrator

Job Title:Sales Administrator / Finance Assistant

Location: West Watford

Salary: £27,000 – £28,000 per annum

Job Type: Full time, Permanent

Working Hours: 37.5 hrs/week Mon–Fri

About the role:

We are a successful cosmetics company based in West Watford seeking an experienced and motivated Sales Administrator / Finance Assistant to join our busy accounts team on a full-time, permanent basis.

This is a broad and varied position that sits at the heart of our financial operations. The successful candidate will support the day-to-day running of our accounts function, manage sales/purchase order processing, and assist with a range of finance and administration duties.

You will report directly to the Accounts Manager and be expected to manage a varied workload with professionalism and attention to detail.

The candidate must be bi-lingual - Urdu or Hindi & English speaker.

Please note: Our offices are located on an industrial park - own transport is required as there is no public transport available.

Key Responsibilities:

Finance & Accounts:

· Manage credit control activities, proactively chasing outstanding debts via telephone and email to reduce debtor days.

· Allocating payments in accordance with customer remittances

· Generating reminder letters and monthly statements to be sent to all customers

· Investigating and resolving queries relating to non-payment of invoices

· Checking new customer credit ratings and monitoring credit limits

· Managing customer ledger balances and ensuring debtor day targets are met

· Initiating debt recovery procedures and liaising with solicitors where necessary

· Processing purchase ledger invoices in multi-currency; reconciling supplier statements

· Support month-end activities including stock reconciliation

Sales Administration & Customer Service:

· Process customer sales orders and generated invoices for UK and export customers.

· Process purchase orders to suppliers.

· Provide administrative support to sales representatives.

· Liaise with warehouse teams to coordinate order fulfilment and stock control.

· Prepare customer communications including monthly mail merges.

· Maintain organised filing systems and managed incoming correspondence and enquiries.

· Produce reports and presentations using Microsoft Excel and PowerPoint.

· Liaise with international and local freight forwarders to arrange transport for customer orders and purchases from suppliers.

About you:

Skills and Experience Required:

· Proven experience in purchase and sales ledger processing

· Credit control knowledge with a confident, professional approach

· Experience gained within a small-to-medium-sized business, ideally across multiple entities

· Proficient in MS Excel; experience of Sage Accounts is essential

· Excellent organisational and prioritisation skills with the ability to manage a varied workload

· Strong communication skills - able to liaise effectively with customers, the sales team and colleagues

· Self-motivated, reliable, and comfortable working both independently and as part of a team

Benefits:

· 20 days statutory holiday (plus bank holidays)

· Company Pension Scheme

· Performance Related Bonus

· Trialling of Hair & Beauty Cosmetics

Please click on the APPLY button to send your CV and Cover Letter for this role.

Candidates with the experience or relevant job titles of: Finance, Finance Administration, Finance Administrator, Payroll Administrator, Invoicing, Xero, SAP, Accounts Assistant, Accounts Administrator, Sales Administrator, Customer Service Assistant, Customer Service Administrator may also be considered for this role.